Downtown Manhattan, Inc.

PART TIME ADMINISTRATIVE ASSISTANT

Downtown Manhattan, Inc. (DMI) is seeking a highly organized and detail-oriented individual to support the Executive Director in maintaining and growing our vibrant Downtown business neighborhood. This part-time position requires someone with excellent multitasking abilities, strong communication skills, and a proactive mindset.

The ideal candidate will assist with day-to-day office operations, support special events, and help maintain accurate records for Downtown businesses. Website administration skills are a plus, though training is available for the right person.

This position has a unique annual property inventory project in conjunction with the City of Manhattan. Having a skillset that includes project management/administration is a plus. The right person must be able to communicate with a wide audience, including business/property owners and city staff.

This job will be part-time at 20+ hours a week.

Wage: $19-$21 per hour depending on experience.

General Responsibilities:

  • Keep an office presence and maintain office organization
  • Answer the phone, monitor e-mails and mail, follow up as necessary
  • Conduct research to maintain the current list of Downtown businesses and contact information
  • Coordinate sidewalk/trash maintenance needs 
  • Maintain office equipment, hardware, software and supplies 
  • Attend monthly Board of Directors meetings, acting as board secretary
  • Maintain the About, Board of Directors, Business Improvement District, Jobs, businesses and available properties pages on the website

Human Resources: 

  • Track employee PTO 
  • Maintain necessary employee paperwork and employee files for staff
  • Coordinate employee benefits
  • Track and maintain receipts 

Downtown Business Improvement District (DBID):

  • Help educate the district and public about the DBID
  • Conduct an annual audit of businesses to include current contact info on all new businesses
  • Collect and maintain supporting documents for DBID compliance
  • File DBID reimbursement reports with city
  • Attend DBID Advisory Board quarterly meetings, acting as secretary
  • Keep the website up to date with current businesses / remove closed businesses
  • Manage DBID Intern from October through December 

Special Event Support:

  • Support Downtown events as needed, coordinating with other DMI staff. Tasks may include: 
    • Flyer distribution
    • “No Parking” sign posting
    • Event setup and tear down
    • Event attendance/work
    • Must be able to perform some light labor

To apply: Please email a cover letter and resumé to Gina Snyder at [email protected]