Downtown Manhattan, Inc.

PART TIME EVENT ASSISTANT

We are looking for an organized and detail-oriented Part-Time Event Assistant to support the event department in creating a variety of engaging events for all ages in the region. This individual will assist with the coordination, preparation, and execution of events, while ensuring smooth communication between all involved. If you’re a proactive and resourceful person with excellent organizational skills, we’d love to hear from you!

General Responsibilities:

• Event Office Organization: Maintain a neat and organized office environment while being an active presence
  in the event office.
• Event Coordination: Assist the Event Manager with all aspects of event coordination, preparation, and
  execution.
• Collaborate with Marketing Specialist: Work directly with the marketing team to ensure all event details are
  communicated accurately and in a timely manner.
• Vendor & Stakeholder Communication: Communicate clearly, both in writing and verbally, with event
  stakeholders, vendors, volunteers, and other participants.

Web & Social Media Communication:

• Website Updates: Keep the event and art webpages current with relevant event information (no coding
  required).
• Marketing Coordination: Work closely with the marketing specialist to ensure that all event details are
  accurately promoted across channels.
• Media Outreach: Gather necessary information for radio ads, press releases, and newspaper ads.
• Email Communication: Handle incoming event inquiries and provide accurate responses to questions via
  email, phone, and in-person. Maintain positive relationships with vendors, artists, sponsors, and businesses.

Special Event Support:

• Event Setup & Tear Down: Assist with physical tasks such as setting up, managing, and dismantling event
  setups.
• Event Attendance: Participate in events and help with event logistics, ensuring smooth operations.
• Light Labor: Perform basic labor tasks as needed (e.g., setting up tables, chairs, decor).
• Documentation Support: Assist with gathering and organizing event materials for documentation purposes.
• Art Display Support: Provide assistance with art displays and event receptions as necessary.

Skills & Qualifications:

• Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
• Communication: Strong written and verbal communication skills; able to interact with vendors, artists,
  sponsors, and the public professionally.
• Basic Web Management: Familiarity with updating website content and social media platforms (no coding
  required).
• Event Experience: Prior experience in event coordination or related fields is a plus.
• Team Player: Able to work effectively with various departments, including marketing, volunteers, and
  vendors.
• Physical Requirements: Ability to lift up to 25 pounds and perform light labor duties associated with event
  setup and tear down.

How to Apply:
Interested candidates should submit a resume and a brief cover letter explaining why they are a good fit for this position to Sherri Minick at events.historicdowntown@gmail.com