Downtown Manhattan, Inc.

PART TIME PROGRAM ASSISTANT

We are looking for a highly resourceful and detail-oriented individual to join our team as a Program Assistant. This support role works with the Director of Events and is ideal for someone with a diverse skill set who thrives in a fast-paced, event-driven environment. If you’re a self-starter who enjoys taking on a wide variety of tasks—whether it’s street festivals, art forward or live music events and 5K’s or maker fairs and you have a knack for resourcefulness, we want to hear from you!

  • Pays $19-$21 per hour depending on experience
  • Part-time, 20-25 hours per week with most work days in the office, some evenings and weekends required for events. This is not a hybrid position.

Key Responsibilities:

  • Event Setup & Logistics: Assist with the setup and breakdown of various events, including street festivals, 5K races, live music performances, and more. Ensure all event details are organized and executed seamlessly.
  • Vendor & Supplier Coordination: Assist with vendors, suppliers, and talent to ensure timely delivery and setup of event materials and services. Troubleshoot any logistical issues during events as they arise.
  • Administrative Support: Provide administrative assistance to the Director of Events, including sourcing artists, entertainers, performers and/or musicians, tracking event inventory, organizing event-related paperwork, and handling communications with vendors and team members.
  • Website & Tech Support (a Plus): Assist with website updates and backend tasks related to event content and registration. Familiarity with website management tools (e.g., WordPress) is a plus.
  • Event Operations & Troubleshooting: Help manage the day-of logistics for events, adapting to any unexpected challenges to ensure smooth execution and a positive experience for all involved. Assist with registration, coordinating volunteers, and ensuring all operational elements are executed smoothly.


Our Ideal Candidate:

  • Resourceful & Adaptable: Seek out community resources and local talent, help cultivate new events and utilize creativity to enhance patron experiences
  • Detail-Oriented: You have an excellent eye for detail and can keep track of all moving parts to ensure nothing is overlooked.
  • Administrative Skills: Strong administrative and organizational skills, including handling event-related paperwork, scheduling, and no code website event calendar/content maintenance. 
  • Website updates (a Plus): Basic experience and comfort level with no code website updates and web based event software. (e.g., WordPress, Ticket Tailor) is an advantage. 

Qualifications:

    • Basic knowledge of website management tools is preferred (e.g., WordPress, Eventbrite).
    • Basic knowledge of Word, Excel and Google core services 
    • Previous experience in event setup, coordination is preferred but not required.
    • Background or strong interest in the arts is a plus
    • Background in administration, logistics, teaching or community nonprofit are ideal candidates

** We are not currently looking for professionals in marketing, graphic design or website development. Although we are happy to help plug you into opportunities that may exist in Manhattan!

How to Apply:
Interested candidates should submit a resume and a brief cover letter explaining why they are a good fit for this position to Sherri Minick at events.historicdowntown@gmail.com